10 Things to Include in Your Employee Welcome Pack

To help you get started, here are our top 10 picks for things to include your Employee Welcome Pack.

What do you do when you’ve made an initial job offer?

Do you keep in touch with your new recruit?

We know that maintaining good communication with your new recruit can make all the difference to ensuring that they show up on Day 1. A great way to do that and to start making them feel a part of the team even before they’ve started is with an Employee Welcome Pack.

This is more than just the new employee forms but giving them lots of information to get them feeling excited about working with you!

1. Personalised Welcome Messages

• From a personalised video message from the CEO to fun messages from those who are already members of the team the new recruit will be working with, these messages can really help them feel welcome and a part of the team.
• Perhaps get each member of the team doing a short piece on who they are, what they do in the team and something about them personally. Or get even more creative!
• After all it’s always hard being the new person and it’ll make day 1 so much easier for the new recruit if they feel they’ve learned a little about their colleagues even before they start. It’s helpful for conversation starters!

2. Employment Contracts and New Employee Forms

• Unfortunately, forms are a necessary evil but how about doing what we do with many of our fully outsourced clients and make the process as easy as possible for the new recruits with online 'e' signing and processing with minimal time and hassle.
• How about selling the benefits in a creative way so your new recruits can understand what perks they’ll get when they come to work for you. These don’t have to be financial either. It can even be things like ‘free fruit Friday’ or the occasional team away day.

3. Corporate History, Vision, Mission and Strategy

• Although this can seem a dry subject to some, it’s really important that new recruits have a picture of where the Company began and where it’s going.
• Try thinking about how you can describe this in a simple, concise but interesting way. Could you provide links to certain documents such as company strategy or annual reports so those who want to learn more?

4. Culture and Values

• A great Company culture is absolutely vital to a happy working environment, so why not sell what yours is all about!
• How can you demonstrate your culture and values in fun ways? Can you show them things that happen at work through photos or video? These are such a good way to convey the culture in a way that brings it to life.
• What about current employees talking about a value each and how they experience that within the company from their own experiences of working there?

5. Organisational Structure

• Being new to a business is hard, especially when trying to figure out who’s who and what’s what, so providing a map of your organisational structure will help your new recruit learn about the business and where they sit within it.
• It’ll give them something to refer to when they start and refer back to when they’re getting to know people.

6. Induction/Onboarding Plan Overview

• Plan your new recruits induction early and share it with them. That way they will feel comfortable that they’ve not been forgotten and are going to be well supported in settling in. It shows you value them.

7. IT Logins and Social Media

• One way to open up communication early with the business and new teammates is to provide your new recruit with their IT logins, internal intranet and social media access even before they start. It’ll allow them to make those early connections and start to learn about the business internally.

8. Colleague Profiles

• How about helping your new recruit to get to know their colleagues even before they start? A photo with a short profile all about each colleague both on a professional and a personal level with their social media links will help your new recruit to see what they have in common with their colleagues to talk about and give them more confidence when they step into the role on day 1.

9. General Information

• Give your new recruit information to help reduce those first day nerves such as:

1. office location and directions;
2. where to park;
3. who to ask for on Day 1;
4. details and location facilities and shops in the area;
5. let them know what sort of clothes to wear; and
6. what they should bring on Day 1 if anything.

10. Survey

• Why not find out how your new recruit is feeling right from the start.
• What do they think of their onboarding experience so far?
• Has it helped them feel comfortable and knowledgeable prior to Day 1?

This will show them that you’re a Company that cares about its employees and values their feedback.

For more information, click here.